Privacy Policy

Wellbeing Log - Professional Student Wellbeing Management

1. Information We Collect

1.1 Student Data

Wellbeing Log is designed for educational institutions to track student wellbeing and attendance. The app collects the following information:

• Student Names: Names of students entered into the system for tracking purposes
• Student Identifiers: Student ID numbers or codes used for identification
• Room Activity: Information about which rooms students are in (wellbeing room, diverse learners room, lunch room)
• Timestamps: Sign-in and sign-out times for student entries
• Reasons: Custom reasons for student entry or exit from rooms
• Head Counts: Aggregate counts of students in each room

1.2 Device Information

The app may collect limited device information for functionality purposes:

• Device ID for CloudKit synchronization
• App version information for support purposes

1.3 Purchase Information

If you make an in-app purchase, Apple processes the transaction. We do not collect or store payment information. Apple's privacy policy applies to purchase transactions.

2. How We Use Your Information

2.1 Primary Purpose

All data collected by Wellbeing Log is used solely for:

• Tracking student wellbeing and attendance
• Managing room head counts
• Generating statistics and reports for educational purposes
• Synchronizing data across devices using CloudKit

2.2 Data Processing

We do not:

• Share student data with third parties
• Use data for advertising or marketing purposes
• Sell or monetize student information
• Access data stored in CloudKit beyond what is necessary for app functionality

3. Data Storage and Security

3.1 Local Storage

Student data is stored locally on your device in the app's document directory. This includes:

• StudentEntryLog.csv - Contains all student entry/exit records
• StudentDatabase.csv - Contains student information
• App preferences and settings

3.2 CloudKit Synchronization

Wellbeing Log uses Apple's CloudKit service for data synchronization across devices:

• Infrastructure: All data is stored within Apple's secure CloudKit infrastructure
• Account: Requires an iCloud account (free tier is sufficient)
• Privacy: Data is encrypted in transit and at rest by Apple
• Access: Only devices signed in with the same Apple ID can access synced data
• No External Servers: We do not operate any external servers or databases

3.3 Security Measures

We implement the following security measures:

• Data encryption through Apple's CloudKit infrastructure
• Local data stored in secure app sandbox
• No network transmission to third-party servers
• iOS security features and app sandboxing

4. Data Retention and Deletion

4.1 Data Retention

Student data is retained as long as:

• The app is installed on your device
• You maintain an active iCloud account
• You do not manually delete the data

4.2 Data Deletion

You can delete your data at any time by:

• Using the "Clear All Data" function within the app
• Deleting the app from your device (local data will be removed)
• Disabling CloudKit sync in iCloud settings (CloudKit data will be removed per Apple's policies)

5. Children's Privacy

Wellbeing Log is designed for use by educational professionals (teachers, counselors, administrators) to track student wellbeing. The app is not intended for direct use by children under 13 years of age.

If you are an educational institution using this app to track student data:

• You are responsible for obtaining necessary parental consent as required by applicable laws (e.g., COPPA, FERPA)
• You must comply with your institution's privacy policies and local regulations
• You should inform parents/guardians about the use of this app if required by your policies

6. Educational Institution Responsibilities

If you are using Wellbeing Log in an educational setting, you acknowledge that:

• You are responsible for compliance with applicable privacy laws (FERPA, COPPA, GDPR, etc.)
• You must obtain necessary consents for student data collection
• You are responsible for securing devices that access student data
• You should have appropriate data retention and deletion policies
• You must inform students and parents about data collection practices as required by law

7. Third-Party Services

7.1 Apple Services

Wellbeing Log uses the following Apple services:

• CloudKit: For data synchronization (subject to Apple's Privacy Policy)
• App Store: For app distribution and in-app purchases (subject to Apple's Privacy Policy)
• iCloud: For account authentication (subject to Apple's Privacy Policy)

7.2 No Other Third Parties

We do not use analytics services, advertising networks, or any other third-party data collection services.

8. Your Rights

Depending on your location, you may have certain rights regarding your data:

• Access: You can view all data stored in the app through the app interface
• Correction: You can edit student information directly in the app
• Deletion: You can delete individual records or all data using app functions
• Export: You can export data as CSV files for your records
• Opt-out: You can stop using the app and delete it at any time

9. International Data Transfers

If you use CloudKit synchronization, your data may be stored in Apple's data centers, which may be located outside your country of residence. Apple's Privacy Policy governs the storage and transfer of CloudKit data.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy on this page
• Updating the "Last Updated" date at the top of this policy
• Including a notice in the app if changes are significant

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us:

• Email: support@wellbeinglog.app
• Subject Line: Privacy Policy Inquiry

12. Compliance

Wellbeing Log is designed to help educational institutions comply with privacy regulations, but ultimate compliance responsibility rests with the educational institution using the app. We recommend:

• Reviewing your institution's privacy policies
• Consulting with legal counsel regarding student data collection
• Obtaining necessary consents before collecting student information
• Implementing appropriate security measures for devices accessing the app